Knowledge & Tools

How much does an unfilled position cost?

Vacancy Cost Calculator for Employers

Vacancies often seem manageable. However, they generate internal costs that are rarely clearly reported. This calculator provides an estimate of the financial impact a vacancy can have on your business.

Vacancy Cost Calculator

A vacant position is not just an organizational problem. It is also an economic factor.

“Vacancy” means: A position is planned or needed, but is currently unfilled.

Many companies underestimate the actual costs of unfilled positions. As long as operations are still running, the situation seems manageable. In reality, however, losses are occurring on an ongoing basis—due to reduced productivity, increased strain on the team, and tied-up management capacity.

The vacancy calculator helps you visualize these effects and provides a more realistic basis for decision-making.

Vacancy Cost Calculator

Cost of Vacancy

What does an open position really cost?
Enter your figures – the result updates live.

Annual Salary (Gross) incl. employer costs
Working Days per Year Default: 220 days
Time to Fill
How many days is the position vacant?
60days
Role Impact Factor How critical is the role?
1.0Low
1.5Medium
2.0High
2.5Critical
Result
€17,190
Example calculation – adjust the values to your position.
● Relevant
€191Daily Value
×
1.5Factor
×
60Days
Productivity Loss — processes stall, quality and pace decline
Extra Load on the Team — colleagues absorb the gap, often permanently
Management Overhead — leadership reacts to bottlenecks instead of leading
Opportunity Costs — projects, growth and customers are left waiting
That’s your risk per open position. In a 15-minute call, we’ll show you how to shorten this time.
Approximate calculation · Formula: (annual salary ÷ working days) × factor × time to fill
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Next Step

Let's explore realistic ways to fill your open positions .

The calculator provides an estimate. The key is how you reduce the time-to-fill and set up the process in a structured way. That’s exactly where we can help. During a brief initial consultation, we’ll assess your needs, evaluate the situation realistically, and show you what the next logical steps are.
Free Initial Consultation

Staffing Request – Express